Ten requirements. Ten best practices.The EUROCONTROL guidelines for rostering tools – and how Rostify meets them

GuidelineRosters that respect labour law, fatigue rules, availability, competence and preferences.

RostifyRostify checks every entry at once – in the monthly roster, for requests, swaps and replacements. The AUTO Plan never breaks a mandatory rule. Shifts are only offered to people who hold all required active licences, and approved absences are already in the roster. The limits follow ATS.OR.320; Rostify support adapts them to stricter local rules.

GuidelinePlan to demand, use the workforce well, reduce overtime.

RostifyThe position plan records the demand per position in a 15-, 30- or 60-minute grid. From it, Rostify calculates the optimal pattern with the fewest staff hours and compares it with your existing shifts, as extra hours per week. The daily demand shows open and surplus shifts.

GuidelineRaise operational safety through an integrated FRMS.

RostifyRostify checks rest periods, consecutive duties and nights, weekly and consecutive hours at every action. The FACK check shows whether someone may step in. The OPS schedule checks work blocks and the break ratio. Rostify supports the FRMS with rule checks in the roster and on the day; fatigue reports, risk assessment and post-ops analysis are not part of it.

GuidelineCompare roster simulations and optimise them for competing KPIs, one at a time – cost against fatigue, for example.

RostifyThe AUTO Plan preview shows filled and open slots, the deviation from target hours, free weekends and the spread of nights. It can be discarded, recalculated or refined further. Drafts are compared one after the other against these criteria, not side by side in detail. The optimal pattern is calculated either staff-friendly or economical.

GuidelineCut the time spent on manual planning.

RostifyThe AUTO Plan fills a month in up to two minutes, up to ten when refining. The OPS schedule assigns the positions of a period automatically. Rostify enters approved leave itself.

GuidelineRe-plan quickly when disruptions hit.

RostifyA sick call is entered with one click, and every affected shift is listed. The shift is offered by push or SMS with a deadline; availability, rest and consecutive duties are checked for each person. On assignment, the acceptance and the refusals go out automatically. In the OPS schedule, the demand can be adjusted for the day, and “Who can?” shows possible people.

GuidelineRaise staff satisfaction and wellbeing.

RostifyShift requests and general requests, such as “no nights on Fridays”; deviations are marked. The AUTO Plan weighs requests, free weekends, weekly rest and an even spread of popular and unpopular shifts. The staff-friendly optimal pattern keeps work blocks short and starts night shifts no earlier than 22:00.

GuidelinePrevent allocation conflicts; plan without errors.

RostifyExactly one entry per person and day – across all units. Rest and sequence conflicts are marked red before publishing, and unsuitable shifts are not offered at all. In the OPS schedule, double staffing of a position is a checked rule.

GuidelineHandle staff requests on the go.

RostifyIn the app for iPhone and Android and in the browser, staff enter shift requests, apply for leave, swap shifts and volunteer for overtime. Replies arrive by push, otherwise by SMS.

GuidelineTrack working hours, absences and leave automatically; make payroll integration easier.

RostifyTarget, actual and weekly hours update with every entry. There is also a time clock, activated when needed, and a leave account. Archiving records actual, holiday and overtime hours and leave days. The time account report, CSV and XLS go to payroll; a direct hand-over is programmed to measure when needed.

GuidelineStaff data, units and teams, multi-level approval.

RostifyPeople can be registered in several units, with roles per unit. Employment level and office share are stored, as are seniority and ranking. There are seven roles, and every sign-in is logged. A digital personnel file with attachments is not part of it.

GuidelineLicences and qualifications with validity, reminders and suspension.

RostifyA licence tree with validity and warning periods, plus requirements such as annual training. Supervisors enter renewals. The licence report shows each person’s time on positions per month, taken from the OPS schedule.

GuidelineRequests, balances, timesheets, attendance, link to payroll.

RostifyApply and approve. Before a decision, resource planning shows the remaining headcount per day. Plus leave account, time clock, overtime compensation and control lists. Rostify does not calculate pay.

GuidelineShift types, patterns and manning requirements tied to demand.

RostifyPosition plan, optimal pattern and shift patterns. Standby is a position type of its own. The traffic forecast is worked in by hand.

GuidelineCompliant drafts, trainees with instructors, conflicts and replacements.

RostifyThe AUTO Plan with mandatory and desirable rules. Trainee and OJTI are rostered as a pair. Conflicts are marked; replacement runs via the volunteer list and “Who can?”. Draft versions and automatic swap suggestions are not included.

GuidelineSectors, sector configurations, working positions and the day-of-ops plan.

RostifyThe OPS schedule shows who on duty sits on which position and when, assigned by hand or automatically; break, block and supervisor rules are checked live. The demand can be adjusted for the day, and a display shows the plan in the ops room. Sector configurations live in the position plan: each configuration as its own positions with opening times per weekday and season; on the day, the supervisor opens or closes positions in the OPS schedule.

GuidelineHours, qualifications, positions, overtime; export to Excel, CSV or BI.

RostifyActual and target roster as PDF, time account report, leave overview, CSV and XLS, and the licence report. Read confirmations per person. Configurable reports and charts are not included.

GuidelineiOS and Android for requests, roster, swaps and notifications.

RostifyDashboard, my roster, requests, leave, swaps, overtime, the unit roster and calendar export. Notifications arrive by push; if one stays unconfirmed, an SMS follows after 20 minutes.

GuidelineOn premises, or in the cloud with European hosting.

RostifySaaS in data centres in Austria, Germany and France – in the EU only. On premises on request.